Special Events Budget Form -

Please complete the following forms when planning for a special event:

**Special Event Checklist

**Special Events Budget Form

The budget form must be submitted to the Financial Administrator two months prior to the event. The budget will be submitted to the Pastors for review. The Financial Administrator will notify you when the budget is approved.

Should there be any amendments to your budget, you will be notified at that time. If anything is omitted, the form will be returned to you, which will cause a delay in receiving your approval for funds and items/equipment needed for your planned event or service. Please be sure to submit the agenda or service outline Requisition or purchase order.

The RDCI will not be held responsible for any late charges that are incurred for rental items not returned to the rental company. The person(s) that is responsible for the rental items will pay the charges.

Thank you in advance for your assistance.

Finance Department

Please complete the Special Events Budget Form below

Event Date *

Ministry Sponsoring the Event *

Projected Income: Church Contribution ($) (amount approved from budget)

Projected Income: Expected offering ($)

Projected Income: Sponsors ($)

Projected Income: Registration Fee ($)

Projected Income: Fundraiser ($)

Projected Income: Ticket Sales ($)

Projected Income: Donations ($)

Projected Income: T-Shirt Sale ($)

Projected Income: Other ($)

Total Projected Income: *

Expenses: Advertisement ($)

Expenses: Radio ($) (Also include the number of spots and the stations | Example: $3000, Spots: 2 with WJKA, 3 with WMBK)

Expenses: Flyers ($) (Also include the number ordered and who is making them)

Expenses: Postage ($)

Expenses: Honorariums ($)

Expenses: Lodging ($) (Also include Hotel name, the # of nights, and the rate)

Expenses: Travel Expense ($)

Expenses: Printing ($) (i.e. booklets, handouts)

Expenses: Rental Equipment ($) (Also include the items being rented, the # of days, and where they're being rented from)

Expenses: Rental Facility ($)

Expenses: Rental Car/Charter Bus ($)

Expenses: T-Shirts ($)

Expenses: Name Tags ($)

Expenses: Security ($) (Include the # of days)

Expenses: Door Prizes ($)

Expenses: Misc. Expenses ($)

Total Expenses: *

Sunday Service Times 9am & 12:30pm EST

Please complete the Special Events Budget Form below

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